MAFEIP
Monitoring and Assessment Framework for the European Innovation Partnership on Active and Healthy Ageing

Specific Privacy statement

Specific Privacy statement

PROTECTION OF YOUR PERSONAL DATA

This privacy statement provides information about the processing and the protection of your personal data.

Processing operation: Management of user access rights for the Analysis tool of the Monitoring and Assessment Framework for the European Innovation Partnership on Active and Healthy Ageing (MAFEIP)

Data Controller: Open Evidence, S.L.; Av. Tibidabo 39-43, 08035 Barcelona, Spain; VAT number: B66058595; email: info@open-evidence.com

Table of Contents

  1. Introduction
  2. Why and how do we process your personal data?
  3. On what legal ground(s) do we process your personal data?
  4. Which personal data do we collect and further process?
  5. How long do we keep your personal data?
  6. How do we protect and safeguard your personal data?
  7. Who has access to your personal data and to whom is it disclosed?
  8. What are your rights and how can you exercise them?
  9. Contact information

1. Introduction

Open Evidence, S.L. is committed to protect your personal data and to respect your privacy. Open Evidence collects and further processes personal data pursuant to Regulation (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights and the Privacy Officer.

The information is in relation to processing of personal data for the management of user access rights for the Monitoring and Assessment Framework for the European Innovation Partnership on Active and Healthy Ageing (MAFEIP) tool.

2. Why and how do we process your personal data?

Purposes of the processing operation: (i) to give you access to the online tool; (ii) to contact the user in the context of the project and of eHealth, well-being and ageing policies; (iii) to appropriately handle and process the queries, comments, complaints, and suggestions sent; (iv) to manage basic administrative tasks.

3. On what legal ground(s) do we process your personal data?

Lawfulness of the processing operation: We collect, store and publish your personal data, because you gave your explicit consent by ticking the “I consent to keep the data” box after logging into your account.

You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

4. Which personal data do we collect and further process?

Personal data collected are: title, name, surname, email address, and organization. You provided your personal data on a voluntary basis, by submitting your consent.

5. How long do we keep your personal data?

All personal data (except for purpose (ii), see below) will be deleted from databases 3 years starting from filling in the registration form on the internet, unless the Controller launches an update of the registrations, asking the data subjects to update or cancel the stored information including their personal data. In this case, the retention period starts running from the day of the update by the user. For purpose (ii), the personal data will be deleted from databases 5 years starting from filling in the registration form on the internet, unless the Controller launches an update of the registrations, asking the data subjects to update or cancel the stored information including their personal data. In this case, the retention period starts running from the day of the update by the user.

6. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of Open Evidence or of its contractors. Both Open Evidence´s and its contractors servers are located within the European Union.

Open Evidence’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).

In order to protect your personal data, Open Evidence has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

7. Who has access to your personal data and to whom is it disclosed?

All personal data provided by you can be accessed by Open Evidence staff on a “need to know” basis.

We share your data with service providers who provide us with assistance or support. The contractors of Open Evidence, SL are Dr. Frans Folkvord, who is appointed as our associate; and SERVICIOS TECNOLÓGICOS PARA EMPRESAS TU PC, SL, who assists us on the maintenance and host of the website.

These third parties provide the required guarantees by entering into appropriate processor contracts with them.

8. What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have consented to provide your personal data to Open Evidence, S.L. for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. Their contact information is given under Heading 9 below.

Finally, we inform you that you have the right to file a claim before the responsible data protection regulatory authority.

9. Contact information

If you would like to exercise your rights or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Open Evidence at info@mafeip.eu or you may contact the Privacy Officer privacy@open-evidence.com.